onenote vs evernote

onenote vs evernote

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What is OneNote?

OneNote may be a digital note-taking application that permits for free-form operation also as multi-user collaboration. Users can enter typed or handwritten notes, drawings, audio recordings, file attachments, screen clippings, and even video! Suppose you do tons of note-taking during class or meetings, collaborate on projects, or need a far better thanks to organizing your day-to-day notes. In that case, OneNote can help make all of that centralized and tidy across all of your devices. Everything within OneNote is searchable, and your notebooks are often accessed via OneDrive to be used anywhere.

OneNote mimics employing a physical notebook. You’ve got the power to make multiple notebooks, pages, and tabs to arrange your notes.

What is Evernote?

Evernote may be a web-based app that permits end users to capture, store and synchronize text, image, and video files across multiple computing devices.

The free version of Evernote offers unlimited storage with uploads capped at 60 MB per month. With an Evernote Premium subscription, which currently costs $5 per month or $45 per annum, that limit increases to 1 GB per month. The Evernote Business version allows users to stay personal and business notes separate, share and collaborate on documents with co-workers. The monthly limit for companies that purchase Evernote Business is calculated by multiplying 2 GB by the number of licenses owned.

Evernote is out there for Apple iOS, Android, Windows Phone, BlackBerry, and WebOS. There also are Windows and Mac OS X versions of Evernote for the desktop.

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The Best Note-taking App in 2021

Most note-taking apps do equivalent things. Save and organize digital notes. Search saved notes, clippings, and files. Sync across multiple devices.

Evernote and Microsoft OneNote both do these things and more. Both tools allow you to save typed or handwritten notes, organize your notes into individual notebooks, and clip images, paragraphs of text, and even entire sites as clippings for later viewing.

Interestingly, Evernote and OneNote is that, unlike email, document apps, or maybe instant messaging tools, note-taking apps aren’t often a core part of most work environments. So you don’t necessarily need Evernote or OneNote the way you need email. They could not be essential, but they’re useful.

But which of those tools is better?

Below, we’ve examined Evernote and OneNote thoroughly to ascertain which note-taking tool reigns supreme. We checked out several individual categories, and we’ve made our recommendation toward the top of the post.

On the surface, there doesn’t appear to be much difference between Evernote and OneNote. Look a touch closer, though, and therefore the differences start to become more obvious. Let’s check out how the 2 apps compare in terms of:

  • Organization
  • Storage
  • Search
  • Pricing
  • Overall user satisfaction


Both Evernote and OneNote believe the notebook convention to explain how the 2 tools manage file organization.

Evernote organizes items into Notebook Stacks > Notebooks > Notes. OneNote uses an identical convention of Notebooks > Sections > Pages.

In addition to their central notebook conventions, both Evernote and OneNote also feature tag systems. Evernote’s tags function similarly to tags in WordPress. You’ll add a tag to any note and search by tags to seek out thematically relevant notes.

OneNote’s tags work very differently. They’re tons more interactive and may be used for many various things. For instance, you’ll add Reminder tags to a note to be reminded at specific dates and times. OneNote comes with 20 preset tags, from To-Do items and Client Requests to Music to concentrate to and Book to Read. There’s even a Password tag.

Unlike Evernote, which limits tag placement to the Notes level, OneNote tags are often applied to any organizational element. Thus, any Notebooks, Sections, or Pages in OneNote can have tags applied to them. In addition, you’ll add multiple tags to multiple elements on a page. For instance, you’ll add a Contact tag to a picture of a card you uploaded after a gathering, a Reminder tag to follow up thereupon person at a selected date and time, and a Client Request tag to the action items you would like to organize for that meeting.

One of the most important problems with Evernote is that the program itself can become sluggish once you reach a particular number of notebooks. Another major issue is that quick notes aren’t categorized by default, meaning that if you employ Evernote to form many quick little notes, your filing system in Evernote can quickly become a multitude of Untitled Notes. This will be frustratingly counterintuitive for a tool that’s alleged to help us add up the knowledge in our lives.

I wouldn’t say tags in Evernote are “better” than tags in OneNote or vice-versa. It all depends on which system feels right to you and aligns with what you would like from the tool.


If you plan to use Evernote or OneNote to record your thoughts, storage isn’t that important. Individual text notes are tiny in terms of file size. So you don’t get to worry the maximum amount about running out of space.

If you plan to save lots of tons of documents and files, though, storage becomes tons more important.

In terms of storage, Evernote is permissive but does have some hard restrictions:

  • Evernote freemium accounts can have a maximum of 100,000 notes with a file-size restriction of 25MB per note. Premium subscribers can upload or capture notes up to 100MB in size.
  • Evernote limits users to a maximum of 250 notebooks synced across a user’s account.
  • Evernote restricts users to a maximum of 10,000 tags.
  • Evernote allows users to save lots of up to 100 searches.
  • Evernote freemium accounts are limited to only 60MB of uploaded data per month, premium users to 10GB, and business users to 20GB.

Evernote’s maximum number of notes, notebooks, and tags is fairly generous. But the 60MB upload limit is extremely harsh. Even casual users are likely to run up against this restriction pretty quickly, especially when working with larger files like high-resolution images.

Evernote retired its Plus tier in April 2018, which had a 1GB upload restriction. This forces users to settle on between the restrictions of the Free plan or 10GB of storage within the Premium plan. Unfortunately, there’s no middle ground between these two extremes––a 5GB limit would be a solid compromise for several users.

OneNote handles storage completely differently:

  • OneNote’s storage limits are connected to a user’s Microsoft OneDrive account; there are no restrictions on what percentage of individual notes a OneNote user can save.
  • OneNote Basic accounts offer individual uploaded file size restrictions of 25MB. Both Premium and Business subscribers are limited to uploads of up to 200MB per file––twice the dimensions of Evernote’s maximum file size.
  • OneNote’s free mobile version restricts users to 500 synced notes before prompting users to upgrade.
  • Although the utmost file size you’ll upload to OneDrive is 15GB, the utmost file size you’ll upload to OneNote is 2GB.

The biggest problem with Evernote in terms of storage is that the lack of a middle option. It’s either 60MB a month or 10GB a month. This is sensible for Evernote––Evernote’s harsh upload limits on its Basic plan are a strong motivation to upgrade––but it doesn’t add up for users.

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OneNote’s reliance on OneDrive for storage may be a blessing and a curse. It helps keep OneNote largely free and offers generous storage and upload limits. But it also forces prospective OneNote users to check-in for a OneDrive account. This isn’t ideal if users prefer a special cloud storage provider or don’t want to migrate from Google Drive or Dropbox to OneDrive.

If you propose using either of those tools for easy note-taking, storage won’t be as important. However, if you would like to save lots of larger files or upload tons of knowledge, OneNote is the clear winner.


Note-taking apps help us record our thoughts. They’re somewhere for our random observations to measure. If we can’t find our notes quickly, then there’s not much point in saving anything. This makes the search critically important.

When it involves finding things, Evernote’s search functionality is solid. You’ll search by keyword or strings, other search criteria like where and when a note was created, media or attachment filetypes (such as PDFs, images, or audio files), and therefore the people related to or tagged during a note. Evernote also boasts a good range of search modifiers that Google power users will find familiar.

OneNote’s search functionality isn’t quite as robust as Evernote’s search. OneNote’s search functionality can feel faster than Evernote’s (especially if you’ve got tons of notes stored) but offers fewer search operands. Unfortunately, you won’t see OneNote’s Notebook search option unless those Notebooks are stored in OneDrive. And you can’t search across all notebooks using OneNote’s web version.


With Evernote’s Plus tier not available, Evernote has three levels of pricing:

  • Basic (free)
  • Premium ($7.99 per month)
  • Business ($14.99 per user, per month)

Evernote’s Basic plan will probably be fine for casual users. For even moderate use, however, it’s not viable thanks to Evernote’s upload restrictions. It’s worth remembering that this only really applies if you’re getting to be saving many files and documents.

Evernote’s Premium plan lacks the restrictions of the essential plan and offers an honest monthly upload limit. But at almost $96 for the year, it’s far away from cheap––especially when OneNote offers such a lot for free of charge.

Evernote’s Business plan is that the most robust of Evernote’s plans. Although cost isn’t likely to be as important for larger companies or enterprise teams, it’s still a substantial expense, especially because the number of users increases.

OneNote, on the opposite hand, is free. It isn’t even available as a premium version. So all you’ve got to make a decision is what proportion OneDrive storage you’ll need if any.

Microsoft’s basic plan, which offers 50GB of OneDrive storage, costs just $1.99 per month or $23.88 annually. For $6.99 per month or $69.99 per annum, you get 1,000GB of storage and access to the Office 365 Personal edition.

Even if you don’t need Office or 1,000GB of storage, it’s still cheaper than Evernote’s Premium plan.

Overall User Satisfaction

Evernote and OneNote score comparably in terms of overall user satisfaction.

According to G2, an internet site that ranks software products by user reviews and Net Promoter Score (NPS), both Evernote and OneNote perform strongly. Evernote was named a pacesetter product by G2 in spring 2019 and received an overall rating of 4.4 out of 5 stars across 1,352 user reviews.

OneNote was ranked together of the highest 100 Software Products of 2019 by G2 and received an overall rating of 4.4 stars out of 5 across 1,110 user reviews.

Technically, OneNote edges out Evernote––but barely. Evernote received slightly more one-, two-, and three-star reviews than OneNote did, and OneNote received slightly fewer reviews generally. Although this suggests OneNote beats Evernote narrowly in terms of user satisfaction, it’s too on the brink of being conclusive, so we’re getting to call it a draw.

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Comparision Table

OneNote Evernote
Developer MicrosoftEvernote
DeliveryWeb, Mobile, Desktop Web, Mobile, Desktop
Windows YesYes
Mac OS X YesYes
Android Yes Yes
iOS YesYes
Windows Phone YesYes
BlackberryOnline Only Yes
# of Devices Per License Unlimited Unlimited
Packages and Cost in USD FreeFree or Premium Available ($5 to 10 USD/user/month) Education or Business version also available (varied)
Microsoft Office Document Compatibility Can Attach Can Attach
Open Document Compatibility Can Attach Can Attach
Portable Document Format (PDF) Can Attach Can Attach
Autosave and Backup Excellent Excellent
Security, Document Password Protection, Encryption ExcellentExcellent
Accessibility Excellent Poor (Your device may have some features)
Update Process Excellent Excellent
Web Clipper App OneNote Web Clipper Evernote Web Clipper
News App Several including Feedly and News 360 Several including Feedly and News 360
Email App Email to OneNote, CloudMagic and Powerbot CloudMagic and Powerbot
Printing / Scanning App Several including OfficeLens and NeatConnect Several including ScannerPro and CamScanner
SmartPen App Livescribe and ModNotebooks Livescribe and ModNotebooks
Connection to Other Major Web Apps IFTTT and Zapier IFTTT and Zapier
Home Screen Display Widget Available Available
Annotation / Quick Sketch App SkitchSkitch and Penultimate
User Interface & Customization Excellent Excellent
Text & OCR Excellent (with Office Lens) Excellent
Handwriting Excellent Excellent
Images Excellent Excellent
AudioExcellent Excellent
Task Lists and Alerts / Reminders Excellent Excellent
Notebooks, Tags, & Categories ExcellentExcellent
References Poor Poor
CommentsPoorPoor (Markup available though)
Spelling & Grammar Check ExcellentExcellent
Printing & Exporting Good (requires cloud printing) Good (requires cloud printing)
Cloud Environment Microsoft OneDrive Evernote Cloud
Asynchronous Collaborative Editing Excellent - available in free version Good - available in Shared Notes (Premium version) or Related Notes (Business version)
Online to Offline Syncing & Editing ExcellentGood in Free, Excellent in Premium
Social Sharing With Zapier app Depends on device (Facebook, Twitter, LinkedIn)
Templates Excellent (page templates) Excellent (download from Evernote site)

User Questions:

1.Is OneNote going away?

Microsoft will discontinue development of Office 2016 OneNote, and has therefore excluded the possibility of new functions or the improvement of currency. Users of Office 2016 OneNote is a desktop application will continue to receive patches and security updates.

2.Is Evernote Premium worth?

For simple note-taking and organization, Evernote’s freemium product will probably be perfectly fine for most users. Even then, an alternative like Bear may be a better fit. … Evernote Premium isn’t really worth it for individuals, and it doesn’t even work for teams.

3.What happened to my OneNote files?

Check for Deleted Notes

Fortunately, OneNote automatically saves notes for up to 60 days after they have been deleted from shared notebooks so you can try to recover them. Open the shared notebook where you expected to find the lost notes. On the menu bar, click Notebooks > Deleted Notes > View Deleted Notes.

4.Deciding between EverNote and OneNote?

Deciding between EverNote and OneNote? from Evernote

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5.And with this, farewell. Back to Evernote.

And with this, farewell. Back to Evernote. from OneNote