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OneNote may be a cross-platform digital note-taking app that gives one place for keeping all of your notes, plans, and research-related information. When OneNote for Mac launched, it had a couple of features. But within the past few months, Microsoft has completely revamped the OneNote app.
The navigation interface is new. It matches the planning aesthetics and functionality of OneNote in Windows 10. during this guide, we’ll walk you thru some essential features and show you ways to use OneNote on Mac.
Note: The minimum system requirement for the newest features is macOS 10.10 Yosemite or later.
Table of Contents
Creating a Notebook
The primary way of organizing your notes is thru notebooks. You’ll collect everything you would like in one notebook then believe the search function. Or, you’ll create a separate notebook for each project. After that, it’s up to you ways you would like to structure and organize your OneNote content.
To create a notebook, click File > New Notebook (Ctrl + Cmd + N). Type within the name, choose a color, and click on Create.
Navigation Layout
The new navigation layout offers you more note-taking space. Click the Navigation button to expand or collapse the navigation pane. You’ll view the notebook hierarchy within the expanded state and switch between pages, sections, or notebooks. Click the button again to collapse the pane.
The list of sections is on the left while pages are on the proper. Click the title or press Cmd + Ctrl + G to navigate between the pages to maneuver your focus to the page list. Then use the Up or Down Arrow keys.
To switch to a special notebook, click the Notebooks dropdown arrow button and choose a notebook. If you do not see the notebook you would like, click More Notebooks and open it from OneDrive.
Resize the Navigation Pane
If your section and page title appears truncated otherwise, you want to maximize the note-taking space without collapsing the navigation pane; then this feature comes useful. Move your pointer over the sting of the pane and drag it to either left or right.
Show or Hide the Ribbon
The ribbon spans the highest of the app window. If you discover the ribbon distracting, you’ll hide it. Double-click any ribbon tab (for example, Home) or press Alt + Cmd + R to cover or show the ribbon.
Sections and Pages
Sections make great organizing tools to stay related pages together. You’ll add any number of sections, move them around, rename or color the tabs, and delete them.
Click the Add section button (Cmd + T) at rock bottom to create a replacement section. Once you delete any section, they get moved to the trash. You’ll recover any deleted data within 60 days.
You can even group the related sections to scale back notebook clutter. Choose File> New Section Group or right-click a neighborhood and choose New Section Group. Creating a neighborhood group has two advantages. Collapse the group to form room for a replacement section, and you will be ready to navigate large notebooks easily.
Click the Add page button (Cmd + N) at rock bottom to create a replacement page. A bit like sections, you’ll organize related pages by creating subpages. Right-click any page and choose to Make Subpage (Alt+Cmd+]). You’ll make subpages up to 2 levels deep and demote them to normal levels.
Adding Tags to OneNote in Mac
OneNote provides several tags (or visual markers) that you can apply to mark essential items in your notes. For instance, you could use the to-do tag to recollect the task you would like to finish in your scientific research.
To add a tag, click or select the text you would like to tag. Then, from the Tags Gallery within the Home tab, click the tag icon. You’ll even use a shortcut to make a tag.
For example, press Cmd + 1 to form a to-do tag, press Cmd + 2 to feature a star, Cmd + 3 for an issue, and so on. attend Format > Tag
You can also create a custom tag. to try to to this, click the Tags dropdown within the Home tab and choose to Create New Tag. A replacement panel appears from the proper. Type within the name, select an icon and click on Create. The tags you create also sync with the OneNote app for Windows 10.
Search Notes in OneNote for Mac
It’s easy to look through your notes regardless of where you store them. Press Cmd + F or click the hand glass icon near the Navigation toggle button. Within the search box that appears, enter an inquiry word or phrase and press Enter.
Just beneath the search box, click Pages to ascertain results found within the text of your notes. Or click Tags to look by note tags.
To adjust the scope of your search results, click the Funnel button, and choose an option from—All Notebooks, Current Notebook, Current Section, and Current Page.
If OneNote finds your search text, it’ll appear within the results list. However, do remember that OneNote won’t search the contents of password-protected sections.
Taking Notes
OneNote is a free-form canvas. You’ll add content like text, pictures, audio, handwriting notes, screen clippings, and more. To format your notes, you will find all the standard formatting tools options within the Home tab.
Creating Linked Notes
If you’re performing on an outsized project with many sections and pages, then OneNote allows you to create links between your notes. With the built-in simple wiki system, you’ll make connections to whatever notebook, section, and pages.
To get started:
- Right-click any section or page to repeat its link.
- Attend your page, highlight the text, and choose Insert > Link.
- From the link panel, paste the link you only copied.
Web Clipper
With the clipper, you’ll extract useful information online. It’s four options—save a full website, a neighborhood of the page (like a screenshot), text with formatting options, or a bookmark.
Click the dropdown menu under Location and choose your notebook.
Insert Content in OneNote
While performing on a project, it is easy to lose track of things. OneNote for Mac allows you to insert files directly into your notes. Attend Preferences > General and check Store file attachments in OneDrive.
As you attach the File, it uploads the File to OneDrive under the OneNote Uploads folder and inserts a link to it File. For Office documents, you’ll view the changes made to your enter real-time. Within the PDF case, the attachment will display a link. you’ll also attach a printout of the document.
Embed Your Content
You can embed a good sort of content into OneNote, including documents, videos, audio clips, and more.
Optical Character Recognition
OneNote for Mac supports OCR. It can extract the text from images so that you’ll paste it elsewhere within the note. First, scan or snap an image of the text. Next, click Insert > Picture to insert the image, then right-click and choose Copy Text from Picture.
Insert a Table
Tables are excellent vehicles for the presentation of data. They create visual interest and convey order to ungainly note lists. to make a table, click the Insert tab and choose Tables.
Drag the mouse over the boxes to pick what percentage rows and columns you would like. Then, fill the table with text, numbers, files, and more.
Create Templates in OneNote for Mac
Creating a template in OneNote has many benefits. They provide your pages a uniform look, flexibility in structuring different types of documents, and saves time. But is there support for page templates in OneNote for Mac? Yes, there is.
Set up a note that you want to use for a template. Right-click the page and choose Set as Default Template. A panel will crop up for confirmation.
To remove the default template, right-click on the section and choose Remove Default Template. If you would like to make an easy template, plow ahead and begin using this feature.
Immersive Reader
An immersive reader may be a free tool from Microsoft that implements proven techniques to enhance reading and writing for people no matter their age, profession, and skill. To open the immersive reader, select View > Immersive Reader. A full-screen window will open together with your OneNote document.
There’s a built-in tool to read the text aloud into syllables. to extend your reading comprehension, it offers you various text and reading options. For example, you’ll change the text size, font, background color, and line spacing.
Parts of Speech control grammar highlighting and helps you understand complex sentences. In reading options, enable Line Focus to spotlight a specific set of lines for focussed reading. Translate allows you to change the language of the text. It is a great feature for brand spanking new language learners.
Export and Import Notebooks
OneNote allows you to take a backup of notebooks. First, attend OneNote Online and enter your Microsoft account credentials. Then, under My Notebooks, right-click the notebook and choose an Export notebook.
From the screen that opens, click Export. Follow the dialog prompt and save your File. Each notebook you download gets saved within the ZIP file format.
Export Notes as PDF
If you would like to share notes with someone without giving them full access, you’ll export any page as a PDF file. Attend any page and click on File> Save as PDF. A file name and choose a location.
Import the Notebook
If you want to import the notebook, unzip the File, attend OneNote Notebook Importer and import the whole folder. Use Firefox or Chrome to export and import the notebooks.
Sharing and Collaboration
OneNote for Mac offers you many options to share your notes. For example, you’ll invite people to collaborate or allow them to read your notes. Click File > Share and choose between the subsequent options:
- Invite People to Notebook—send specific people an invitation (through email) to collaborate on a project. Select Can Edit if you would like them to form changes.
- Copy View and Edit Link to Notebook—Create a sharing link so that others can view and edit your notes.
- Copy View-Only Link to Notebook—Create a sharing link so that others can see your notes.
Keep a Productive Schedule
Now that your skills to use OneNote on Mac, learn and develop your OneNote workflow to use the features discussed during this article.
How to share a OneNote notebook on Mac
- Open the OneNote notebook you would like to share.
- Click “File.”
- Hover on “Share” within the dropdown.
- Choose whether you would like to ask people to hitch the notebook, copy a view-only link to share, or send the present page as during a static form as an email or PDF.
- Enter the contact names.
- Select “Share.”
User Questions:
1.Why does OneNote look different on Mac?
Why does OneNote look different from before? An improved layout in OneNote for Mac makes it easier than ever to organize your notes. All of your notebooks, sections, and pages can now be found in columns on the side of the app — efficiently navigable with screen readers and keyboards.
2.Is Google keep better than OneNote?
Sharing. Regarding sharing and collaboration, I would say Google Keep is the winner. Google Keep web and mobile apps come with the same sharing features, whereas OneNote does not. With Keep, you can add people to collaborate, send a copy of the note via other apps, and convert and edit notes in Google Docs.
3.Why is OneNote so slow to sync?
You may be experiencing intermittent, temporary network or server connectivity issues. Wait a few minutes and try syncing your notebooks manually. You can do this by pressing SHIFT+F9 or clicking the Sync Now button in the Notebook Sync Status dialog box.
4.Officially had enough of OneNote for Mac OS / Looking for alternatives
Officially had enough of OneNote for Mac OS / Looking for alternatives from OneNote
5.I really want to use onenote but I have some doubts… Can any fans here help win me over from Evernote?
I really want to use onenote but I have some doubts… Can any fans here help win me over from Evernote? from OneNote
