Here we can see, “The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet”
Our list of common keyboard shortcuts for Microsoft Office for Mac will assist you in getting your work done faster.
Keyboard shortcuts save time regardless of what sort of computer you employ. To assist you’re employed faster here may be a list of commonly-used shortcuts for Microsoft Office on Mac. We’ve included OneNote, Outlook, Excel, PowerPoint, Word, and a few basic universal shortcuts to start with. We’ll even show you ways to make your custom keyboard shortcuts.
So, if you’ve been wondering which Mac Excel shortcuts can assist you in moving through spreadsheets quicker or which Mac Word shortcuts can assist you in formatting text faster, we’ve got you covered.
| Shortcut (Mac) | Action |
|---|---|
| Basic Shortcuts Across Applications | |
| Cmd + P or Ctrl + P | |
| Cmd + F | Find |
| Cmd + X or Ctrl + X | Cut |
| Cmd + C or Ctrl + C | Copy |
| Cmd + V or Ctrl + V | Paste |
| Cmd + S or Ctrl + S | Save |
| Cmd + Z or Ctrl + Z | Undo |
| Cmd + Y or Ctrl + Y or Cmd + Shift + Z | Redo |
| Cmd + Ctrl + R | Minimize or maximize the ribbon |
| Microsoft OneNote | |
| Option + Tab | Switch between notebook sections |
| Cmd + Shift + Up Arrow | Move selected paragraphs up |
| Cmd + Shift + Down Arrow | Move selected paragraphs down |
| Cmd + Shift + Left Arrow | Move selected paragraphs left |
| Ctrl + Tab [ + Use arrow keys to move up or down] | Switch between pages |
| Shift + Return | Insert a line break |
| Cmd + D | Insert the current date |
| Cmd + Shift + Down Arrow | Insert the current date and time |
| Cmd + K | Insert a link |
| Option + Delete | Delete the word to the left |
| Fn + Option + Delete | Delete the word to the right |
| Ctrl + G | View a list of open notebooks |
| Cmd + Option + F | Search all notebooks |
| Cmd + N | Create a notebook page |
| Cmd + Shift + M | Move a page |
| Cmd + Shift + C | Copy a page |
| Microsoft Outlook – Email | |
| Cmd + N | Create a message |
| Cmd + S | Save the open message to Drafts |
| Cmd + Return | Send the open message |
| Cmd + E | Add an attachment to the open message |
| Cmd + K | Send and receive all messages |
| Cmd + R | Reply to the message |
| Shift + Cmd + R | Reply to all |
| Cmd + J | Forward the message |
| Microsoft Outlook – Calendar, Notes, Tasks, and Contacts | |
| Cmd + N | Create an event, note, task, or contact |
| Cmd + O (letter O) | Open the selected event, note, task, or contact |
| Delete | Delete the selected event, note, task, or contact |
| Shift + Ctrl + [ | Navigate to the previous pane |
| Shift + Ctrl + ] | Navigate to the next pane |
| Cmd + T | Switch the calendar view to include today |
| Cmd + J | Send the note as an email |
| Microsoft Outlook – Flagging Messages, Tasks, and Contacts | |
| Ctrl + 1 | Today |
| Ctrl + 2 | Tomorrow |
| Ctrl + 3 | This week |
| Ctrl + 4 | Next week |
| Ctrl + 5 | No due date |
| Ctrl + 6 | Custom due date |
| Ctrl + = | Add a reminder |
| 0 (zero) | Mark complete |
| Microsoft Excel | |
| Ctrl + Shift + = | Insert cells |
| Cmd + – or Ctrl + – | Delete cells |
| Cmd + Shift + K | Group selected cells |
| Cmd + Shift + J | Ungroup selected cells |
| Cmd + K or Ctrl + K | Insert a hyperlink |
| Cmd + D or Ctrl + D | Fill down |
| Cmd + R or Ctrl + R | Fill right |
| Ctrl + ; (semicolon) | Enter the date |
| Cmd + ; (semicolon) | Enter the time |
| Cmd + Shift + * (asterisk) | Select only visible cells |
| Shift + Delete | Select only the active cell when multiple cells are selected |
| Shift + Spacebar | Select the row |
| Ctrl + 9 | Hide rows |
| Ctrl + Shift + ( | Unhide rows |
| Ctrl + Spacebar | Select the column |
| Ctrl + 0 (zero) | Hide columns |
| Ctrl + Shift + ) | Unhide columns |
| Shift + Return | Complete an entry and move up |
| Tab | Complete an entry and move right |
| Shift + Tab | Complete an entry and move left |
| Esc | Cancel an entry |
| Shift + F2 | Insert, open, or edit a comment |
| Ctrl + Delete | Scroll to the active cell in a worksheet |
| Tab | Move between unlocked cells on a protected worksheet |
| Ctrl + Page Down or Option + Right Arrow | Move to the next sheet in a workbook |
| Ctrl + Page Up or Option + Left Arrow | Move to the previous sheet in a workbook |
| Home or Fn + Left Arrow | Move to the beginning of the row |
| Ctrl + Home or Ctrl + Fn + Left Arrow | Move to the beginning of the sheet |
| Ctrl + End or Ctrl + Fn + Right Arrow | Move to the last cell in use on the sheet |
| Page Up or Fn + Up Arrow | Move up one screen |
| Page Down or Fn + Down Arrow | Move down one screen |
| Option + Page Up or Fn + Option + Up Arrow | Move left one screen |
| Option + Page Down or Fn + Option + Down Arrow | Move right one screen |
| Microsoft PowerPoint | |
| Cmd + N | Create a presentation |
| Cmd + O (letter O) | Open a presentation |
| Cmd + W | Close a presentation |
| Cmd + P | Print a presentation |
| Cmd + S | Save a presentation |
| Cmd + Shift + N or Ctrl + N | Insert a slide |
| Cmd + Shift + Return | Play from the first slide |
| Cmd + Return | Play from the current slide |
| Esc or Cmd + . (period) or – (hyphen) | End the slide show |
| Ctrl + H | Hide the pointer |
| Cmd + 1 | Normal view |
| Cmd + 2 | Slider sorter view |
| Cmd + 3 | Notes page view |
| Cmd + 4 | Outline view |
| Cmd + Ctrl + F | Full screen view |
| Option + Return | Presenter view |
| B | Turn the screen black while in presentation mode |
| W | Turn the screen white while in presentation mode |
| Microsoft Word | |
| Cmd + E | Center a paragraph |
| Cmd + J | Justify a paragraph |
| Cmd + L | Left align a paragraph |
| Cmd + R | Right align a paragraph |
| Cmd + Shift + > | Increase font size |
| Cmd + Shift + < | Decrease font size |
| Cmd + Shift + A | Apply all capital letters |
| Cmd + B | Apply bold |
| Cmd + I (letter I) | Apply italics |
| Cmd + U | Apply underline |
| Cmd + Shift + D | Apply double underline |
| Cmd + 1 | Single-spacing |
| Cmd + 2 | Double-spacing |
| Cmd + 5 | 1.5 line-spacing |
| Shift + Return | Insert a line break |
| Shift + Enter | Insert a page break |
| Cmd + Shift + Enter | Insert a column break |
| Option + G | Insert a copyright symbol |
| Option + 2 | Insert a trademark symbol |
| Option + R | Insert a registered trademark symbol |
| Option + ; (semicolon) | Insert an ellipsis |
| Cmd + Shift + N | Apply style – Normal |
| Cmd + Shift + L | Apply style – List |
| Cmd + Option + 1 | Apply style – Heading 1 |
| Cmd + Option + 2 | Apply style – Heading 2 |
| Cmd + Option + 3 | Apply style – Heading 3 |
Create or Delete a Custom Shortcut in Word
Microsoft Word allows for updates to the keyboard shortcuts, unlike the opposite Office 2016 applications. And, the method is straightforward also as sensible if you employ Word regularly.
Open a Word document and—on the Mac menu, not the menu within Word—select Tools > Customize Keyboard. Then choose a category and a command. If a current shortcut exists, it’ll display within the Current Keys area.
Select it and click on Remove. to feature a replacement shortcut; enter your required keys to the Press new keyboard shortcut section. You’ll plan to save your changes in your current document or the Word document template. Then hit OK.
One Other Custom Keyboard Shortcut Option
Many prefer to add keyboard shortcuts to their Mac and apply them to specific applications, which may be done as long as there are not no conflicts. You’ll do that by getting to System Preferences > Keyboard > Shortcuts > App Shortcuts. You click the sign, select your application, enter a menu command, and include the shortcut.
However, again, this may only work if there’s no conflict, and I have not been successful at using this method yet.
Some Keyboard Shortcuts We Can’t Live Without
It would be amazing if we could all memorize many keyboard shortcuts. This is often impossible for many, so we persist with those we use constantly. They become such a habit that it’s almost automatic. But it is also always great to find out new ones.
Conclusion
I hope you found this guide useful. If you’ve got any questions or comments, don’t hesitate to use the shape below.
User Questions:
- Are there keyboard shortcuts for Mac?
You can press key combinations to try to do things on your iMac that you’d normally do with a trackpad, mouse, or another device. Here’s an inventory of commonly used keyboard shortcuts. Cut the chosen item and replica it to the Clipboard.
- How does one shift endways a Mac?
Select text to the beginning of a line – Shift+Command+Left Arrow. Select text to finish a line – Shift+Command+Right Arrow. Select text to the beginning of current Word – Shift+Option+Right Arrow. Select text to finish off current Word – Shift+Option+Right Arrow.
- How do I close up my Macbook Pro 2020?
On your Mac, choose the Apple menu > pack up. If you do not want app windows that are hospitable to reopen when your Mac restarts, deselect “Reopen windows when logging back in.” A Mac is pack up when the screen is black.
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- Microsoft Word keyboard shortcuts
