The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet

The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet

Here we can see, “The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet”

Our list of common keyboard shortcuts for Microsoft Office for Mac will assist you in getting your work done faster.

Keyboard shortcuts save time regardless of what sort of computer you employ. To assist you’re employed faster here may be a list of commonly-used shortcuts for Microsoft Office on Mac. We’ve included OneNote, Outlook, Excel, PowerPoint, Word, and a few basic universal shortcuts to start with. We’ll even show you ways to make your custom keyboard shortcuts.

So, if you’ve been wondering which Mac Excel shortcuts can assist you in moving through spreadsheets quicker or which Mac Word shortcuts can assist you in formatting text faster, we’ve got you covered.

Also See:  The Sublime Text 3 Keyboard Shortcuts Cheat Sheet
Shortcut (Mac) Action
Basic Shortcuts Across Applications
Cmd + P or Ctrl + P Print
Cmd + F Find
Cmd + X or Ctrl + X Cut
Cmd + C or Ctrl + C Copy
Cmd + V or Ctrl + V Paste
Cmd + S or Ctrl + S Save
Cmd + Z or Ctrl + Z Undo
Cmd + Y or Ctrl + Y or Cmd + Shift + Z Redo
Cmd + Ctrl + R Minimize or maximize the ribbon
Microsoft OneNote
Option + Tab Switch between notebook sections
Cmd + Shift + Up Arrow Move selected paragraphs up
Cmd + Shift + Down Arrow Move selected paragraphs down
Cmd + Shift + Left Arrow Move selected paragraphs left
Ctrl + Tab [ + Use arrow keys to move up or down] Switch between pages
Shift + Return Insert a line break
Cmd + D Insert the current date
Cmd + Shift + Down Arrow Insert the current date and time
Cmd + K Insert a link
Option + Delete Delete the word to the left
Fn + Option + Delete Delete the word to the right
Ctrl + G View a list of open notebooks
Cmd + Option + F Search all notebooks
Cmd + N Create a notebook page
Cmd + Shift + M Move a page
Cmd + Shift + C Copy a page
Microsoft Outlook – Email
Cmd + N Create a message
Cmd + S Save the open message to Drafts
Cmd + Return Send the open message
Cmd + E Add an attachment to the open message
Cmd + K Send and receive all messages
Cmd + R Reply to the message
Shift + Cmd + R Reply to all
Cmd + J Forward the message
Microsoft Outlook – Calendar, Notes, Tasks, and Contacts
Cmd + N Create an event, note, task, or contact
Cmd + O (letter O) Open the selected event, note, task, or contact
Delete Delete the selected event, note, task, or contact
Shift + Ctrl + [ Navigate to the previous pane
Shift + Ctrl + ] Navigate to the next pane
Cmd + T Switch the calendar view to include today
Cmd + J Send the note as an email
Microsoft Outlook – Flagging Messages, Tasks, and Contacts
Ctrl + 1 Today
Ctrl + 2 Tomorrow
Ctrl + 3 This week
Ctrl + 4 Next week
Ctrl + 5 No due date
Ctrl + 6 Custom due date
Ctrl + = Add a reminder
0 (zero) Mark complete
Microsoft Excel
Ctrl + Shift + = Insert cells
Cmd + – or Ctrl + – Delete cells
Cmd + Shift + K Group selected cells
Cmd + Shift + J Ungroup selected cells
Cmd + K or Ctrl + K Insert a hyperlink
Cmd + D or Ctrl + D Fill down
Cmd + R or Ctrl + R Fill right
Ctrl + ; (semicolon) Enter the date
Cmd + ; (semicolon) Enter the time
Cmd + Shift + * (asterisk) Select only visible cells
Shift + Delete Select only the active cell when multiple cells are selected
Shift + Spacebar Select the row
Ctrl + 9 Hide rows
Ctrl + Shift + ( Unhide rows
Ctrl + Spacebar Select the column
Ctrl + 0 (zero) Hide columns
Ctrl + Shift + ) Unhide columns
Shift + Return Complete an entry and move up
Tab Complete an entry and move right
Shift + Tab Complete an entry and move left
Esc Cancel an entry
Shift + F2 Insert, open, or edit a comment
Ctrl + Delete Scroll to the active cell in a worksheet
Tab Move between unlocked cells on a protected worksheet
Ctrl + Page Down or Option + Right Arrow Move to the next sheet in a workbook
Ctrl + Page Up or Option + Left Arrow Move to the previous sheet in a workbook
Home or Fn + Left Arrow Move to the beginning of the row
Ctrl + Home or Ctrl + Fn + Left Arrow Move to the beginning of the sheet
Ctrl + End or Ctrl + Fn + Right Arrow Move to the last cell in use on the sheet
Page Up or Fn + Up Arrow Move up one screen
Page Down or Fn + Down Arrow Move down one screen
Option + Page Up or Fn + Option + Up Arrow Move left one screen
Option + Page Down or Fn + Option + Down Arrow Move right one screen
Microsoft PowerPoint
Cmd + N Create a presentation
Cmd + O (letter O) Open a presentation
Cmd + W Close a presentation
Cmd + P Print a presentation
Cmd + S Save a presentation
Cmd + Shift + N or Ctrl + N Insert a slide
Cmd + Shift + Return Play from the first slide
Cmd + Return Play from the current slide
Esc or Cmd + . (period) or – (hyphen) End the slide show
Ctrl + H Hide the pointer
Cmd + 1 Normal view
Cmd + 2 Slider sorter view
Cmd + 3 Notes page view
Cmd + 4 Outline view
Cmd + Ctrl + F Full screen view
Option + Return Presenter view
B Turn the screen black while in presentation mode
W Turn the screen white while in presentation mode
Microsoft Word
Cmd + E Center a paragraph
Cmd + J Justify a paragraph
Cmd + L Left align a paragraph
Cmd + R Right align a paragraph
Cmd + Shift + > Increase font size
Cmd + Shift + < Decrease font size
Cmd + Shift + A Apply all capital letters
Cmd + B Apply bold
Cmd + I (letter I) Apply italics
Cmd + U Apply underline
Cmd + Shift + D Apply double underline
Cmd + 1 Single-spacing
Cmd + 2 Double-spacing
Cmd + 5 1.5 line-spacing
Shift + Return Insert a line break
Shift + Enter Insert a page break
Cmd + Shift + Enter Insert a column break
Option + G Insert a copyright symbol
Option + 2 Insert a trademark symbol
Option + R Insert a registered trademark symbol
Option + ; (semicolon) Insert an ellipsis
Cmd + Shift + N Apply style – Normal
Cmd + Shift + L Apply style – List
Cmd + Option + 1 Apply style – Heading 1
Cmd + Option + 2 Apply style – Heading 2
Cmd + Option + 3 Apply style – Heading 3

Create or Delete a Custom Shortcut in Word

Microsoft Word allows for updates to the keyboard shortcuts, unlike the opposite Office 2016 applications. And, the method is straightforward also as sensible if you employ Word regularly.

Also See:  The Essential SQL Commands Cheat Sheet for Beginners

Open a Word document and—on the Mac menu, not the menu within Word—select Tools > Customize Keyboard. Then choose a category and a command. If a current shortcut exists, it’ll display within the Current Keys area.

Select it and click on Remove. to feature a replacement shortcut; enter your required keys to the Press new keyboard shortcut section. You’ll plan to save your changes in your current document or the Word document template. Then hit OK.

One Other Custom Keyboard Shortcut Option

Many prefer to add keyboard shortcuts to their Mac and apply them to specific applications, which may be done as long as there are not no conflicts. You’ll do that by getting to System Preferences > Keyboard > Shortcuts > App Shortcuts. You click the sign, select your application, enter a menu command, and include the shortcut.

However, again, this may only work if there’s no conflict, and I have not been successful at using this method yet.

Some Keyboard Shortcuts We Can’t Live Without

It would be amazing if we could all memorize many keyboard shortcuts. This is often impossible for many, so we persist with those we use constantly. They become such a habit that it’s almost automatic. But it is also always great to find out new ones.


I hope you found this guide useful. If you’ve got any questions or comments, don’t hesitate to use the shape below. 

User Questions:

  1. Are there keyboard shortcuts for Mac?

You can press key combinations to try to do things on your iMac that you’d normally do with a trackpad, mouse, or another device. Here’s an inventory of commonly used keyboard shortcuts. Cut the chosen item and replica it to the Clipboard.

  1. How does one shift endways a Mac?

Select text to the beginning of a line – Shift+Command+Left Arrow. Select text to finish a line – Shift+Command+Right Arrow. Select text to the beginning of current Word – Shift+Option+Right Arrow. Select text to finish off current Word – Shift+Option+Right Arrow.

  1. How do I close up my Macbook Pro 2020?

On your Mac, choose the Apple menu > pack up. If you do not want app windows that are hospitable to reopen when your Mac restarts, deselect “Reopen windows when logging back in.” A Mac is pack up when the screen is black.

Also See:  Essential Keyboard Shortcuts for Visual Studio Code
  1. Windows 10 Cheat Sheet: All 42 shortcuts to save lots of you time

Windows 10 Cheat Sheet: All 42 shortcuts to save you time from Windows10

  1. Microsoft Word keyboard shortcuts

Microsoft Word keyboard shortcuts from coolguides