Here we can see, “Keyboard Shortcuts for Pages, Numbers, and Keynote on Mac”
200+ keyboard shortcuts for straightforward office editing with Pages, Numbers, and Keynote on Mac.
iWork, the office suite that ships with every Mac, has three easy-to-use apps—Pages (for documents), Numbers (for spreadsheets), and Keynote (for presentations.) they create a robust case for selecting iWork over Microsoft Office.
If you employ any or all of the iWork apps, we have a fast tip to assist you in transforming your workflow: adopt keyboard shortcuts.
You can discover many useful shortcuts for Pages, Numbers, and Keynote with the great cheat sheet below. (The three apps have quite a few shortcuts in common, suggesting fewer shortcuts to learn!)
The cheat sheet contains keyboard shortcuts for navigation, tool selection, file management, text editing, object manipulation, and more.
Keyboard Shortcuts for Pages, Numbers, and Keynote on macOS
| Shortcut | Action |
|---|---|
| File and Window Management | |
| Cmd + N | Open template/theme chooser |
| Esc | Close template/theme chooser |
| Cmd + O | Open file |
| Cmd + S | Save current file |
| Shift + Cmd + S | Duplicate current file |
| Option + Shift + Cmd + S | Save current file as |
| Cmd + P | |
| Shift + Cmd + P | Open Page Setup dialog box |
| Fn + Up Arrow | Scroll up one page |
| Fn + Down Arrow | Scroll down one page |
| Cmd + W | Close current window |
| Option + Cmd + W | Close all windows |
| Cmd + M | Minimize current window |
| Option + Cmd + M | Minimize all windows |
| Control + Cmd + F | Switch to Full Screen mode |
| Control + Tab | Switch to next tab |
| Shift + Control + Tab | Switch to previous tab |
| Control + Cmd + = | Zoom current window |
| Option + Control + Cmd + = | Zoom all windows |
| Cmd + H | Hide current app |
| Option + Cmd + H | Hide other apps |
| Cmd + , | Open app settings |
| Cmd + ? | Open Help window |
| Cmd + Q | Quit app |
| Option + Cmd + Q | Quit app and keep windows open |
| Tool and Panel Display | |
| Shift + Cmd + ; | Show Spelling and Grammar window |
| Control + Cmd + Space | Show Character Viewer (Emoji & Symbols window) |
| Option + Cmd + E | Show Edit Equation dialog box |
| Cmd + T | Show Fonts window |
| Option + Cmd + I | Toggle Inspector sidebar |
| Control + ` (Grave) | Switch to next tab in Inspector |
| Shift + Control + ` (Grave) | Switch to previous tab in Inspector |
| Cmd + R | Toggle ruler(s) |
| Shift + Cmd + C | Show Colors window |
| Option + Cmd + T | Toggle primary toolbar |
| Cmd + drag toolbar item | Move item around in toolbar |
| Cmd + drag item away from toolbar | Remove item from toolbar |
| Edit and Find | |
| Cmd + Z | Undo last action |
| Shift + Cmd + Z | Redo last action |
| Cmd + A | Select all content |
| Shift + Cmd + A | Deselect all content |
| Cmd + X | Cut selection |
| Cmd + C | Copy selection |
| Cmd + V | Paste cut/copied content |
| Option + Shift + Cmd + V | Paste and match style of destination |
| Option + Cmd + C | Copy style of selection |
| Option + Cmd + V | Paste copied style to selection |
| Delete | Delete selection OR Clear contents of selected cell(s) in table |
| Cmd + D | Duplicate selection |
| Cmd + F | Open Find & Replace dialog |
| Cmd + G | Find next match (when Find & Replace dialog is active) |
| Shift + Cmd + G | Find previous match (when Find & Replace dialog is active) |
| Cmd + E | Find using selected text |
| Cmd + J | Show selected text or object in window |
| Shift + Cmd + . (Period) | Zoom in on file content |
| Shift + Cmd + , (Comma) | Zoom out of file content |
| Cmd + 0 | Return file content to actual size |
| Objects, Groups, and Layers | |
| Arrow Key | Move selected object one point or one screen pixel in specified direction |
| Shift + Arrow Key | Move selected object ten points or ten screen pixels in specified direction |
| Shift + Cmd + B | Send selected object to back |
| Option + Shift + Cmd + B | Send selected object one layer back |
| Shift + Cmd + F | Bring selected object to front |
| Option + Shift + Cmd + F | Bring selected object one layer forward |
| Option + Cmd + G | Group selected objects |
| Option + Shift + Cmd + G | Ungroup selected objects |
| Cmd + L | Lock selected objects |
| Option + Cmd + L | Unlock selected objects |
| Shift + Cmd + M | Edit image mask |
| Cmd + Return | Exit text editing and select its object |
| Shift + Cmd + V | Show Choose dialog box for inserting object |
| Control + Option + Cmd + T | Define selected text as placeholder text |
| Control + Option + Cmd + I | Define selected image or movie as placeholder media |
| Option + Shift + Cmd + P | Draw custom shape with Pen tool |
| Text Manipulation | |
| ¹Fn (twice) | Start dictation |
| Shift + Right Arrow | Extend selection one character to right |
| Shift + Left Arrow | Extend selection one character to left |
| ²Option + Shift + Right Arrow | Extend selection to end of current word |
| ²Option + Shift + Left Arrow | Extend selection to beginning of current word |
| Shift + Cmd + Right Arrow | Extend selection to end of current line |
| Shift + Cmd + Left Arrow | Extend selection to beginning of current line |
| Shift + Up Arrow | Extend selection to line above |
| Shift + Down Arrow | Extend selection to line below |
| Option + Shift + Up Arrow | Extend selection to beginning of current paragraph |
| Option + Shift + Down Arrow | Extend selection to end of current paragraph |
| Shift + Cmd + Up Arrow | Extend selection to beginning of text |
| Shift + Cmd + Down Arrow | Extend selection to end of text |
| Cmd + B | Emphasize or embolden selected text |
| Cmd + I | Italicize selected text |
| Cmd + U | Underline selected text |
| Option + Delete | Delete word before cursor |
| Option + Fn + Delete | Delete word after cursor |
| Cmd + + | Increase size of selected text |
| Cmd + – | Decrease size of selected text |
| Option + Cmd + [ | Decrease space between selected characters |
| Option + Cmd + ] | Increase space between selected characters |
| Control + Shift + Cmd + + | Make selected text (or word at cursor) superscript |
| Control + Cmd + – | Make selected text (or word at cursor) subscript |
| Cmd + Shift + [ | Align selected text flush left |
| Cmd + Shift + \ | Center selected text |
| Cmd + Shift + ] | Align selected text flush right |
| Option + Cmd + Shift + \ | Justify selected text |
| Cmd + [ | Decrease indent level of block of text or list item where cursor is placed |
| Cmd + ] | Increase indent level of block of text or list item where cursor is placed |
| Cmd + K | Turn selected text into hyperlink |
| Option + Space | Insert non-breaking space |
| Shift + Return | Insert line break (soft return) |
| Return | Insert paragraph break |
| Control + O | Insert new line after cursor, without moving cursor |
| Fn + Cmd + Return | Insert page break |
| Control + T | Swap characters on either side of cursor |
| Control + Cmd + D | Look up selected word |
| Option + Esc | Display list of words to complete selected word |
| Cmd + ; | Check spelling and grammar |
| Comments | |
| Shift + Cmd + K | Insert new comment box for selected text, object, or cell |
| Cmd + Return | Save current comment |
| ³Option + Cmd + K | Show next comment |
| ³Option + Shift + Cmd + K | Show previous comment |
| Charts and Tables | |
| Shift + Cmd + D | Toggle Chart Data editor |
| Return | Complete cell entry and select cell below |
| Shift + Return | Complete cell entry and select cell above |
| Tab | Complete cell entry and select cell on right |
| Shift + Tab | Complete cell entry and select cell on left |
| Arrow Key (when chart legend is selected) | Move chart legend one point |
| Shift + Arrow Key (when chart legend is selected) | Move chart legend ten points |
| Option + Up Arrow | Add row above selected cells |
| Option + Down Arrow | Add row below selected cells |
| Option + Right Arrow | Add column to right of selected cells |
| Option + Left Arrow | Add column to left of selected cells |
| Option + Cmd + Return | Select all rows that intersect current selection |
| Control + Cmd + Return | Select all columns that intersect current selection |
| Shift + Up Arrow | Select row/cell above selected row/cell |
| Shift + Down Arrow | Select row/cell below selected row/cell |
| Shift + Right Arrow | Select column/cell to right of selected column/cell |
| Shift + Left Arrow | Select column/cell to left of selected column/cell |
| Return (when cell is selected) | Begin editing cell |
| Option + Cmd + U | Auto-align cell content |
| Cmd + Return | Stop editing cell and select it |
| Cmd + Return (twice) | Stop editing cell and select its table |
| Arrow Key (when table is selected) | Move selected table one point or one screen pixel in specified direction |
| Shift + Arrow Key (when table is selected) | Move selected table ten points or ten screen pixels in specified direction |
| Arrow Key (when cell is selected) | Select next cell in specified direction |
| Shift + Arrow Key (when cell is selected) | Extend cell selection by one cell in specified direction |
| Control + Return | Insert line break (soft return) when editing text in cell |
| Return | Insert paragraph break (hard return) when editing text in cell |
| = | Open formula editor for selected non-formula cell |
| Control + = | Edit cell formula |
| Option + Cmd + Left Arrow | Select first populated cell in current row |
| Option + Cmd + Right Arrow | Select last populated cell in current row |
| Option + Cmd + Up Arrow | Select first populated cell in current column |
| Option + Cmd + Down Arrow | Select last populated cell in current column |
| Option + Cmd + Delete | Delete selected rows |
| Control + Cmd + Delete | Delete selected columns |
| Control + Cmd + M | Merge selected cells |
| Control + Shift + Cmd + M | Unmerge selected cells |
| Option + Shift + Cmd + Left Arrow | Expand current selection to include first populated cell in current row |
| Option + Shift + Cmd + Right Arrow | Expand current selection to include last populated cell in current row |
| Option + Shift + Cmd + Up Arrow | Expand current selection to include first populated cell in current column |
| Option + Shift + Cmd + Down Arrow | Expand current selection to include last populated cell in current column |
| Control + Option + Cmd + Up Arrow | Toggle top border of selected cell(s) |
| Control + Option + Cmd + Down Arrow | Toggle bottom border of selected cell(s) |
| Control + Option + Cmd + Right Arrow | Toggle right border of selected cell(s) |
| Control + Option + Cmd + Left Arrow | Toggle left border of selected cell(s) |
| Cmd + \ | Enable Autofill mode |
| Option + Cmd + \ | Autofill from row above |
| Control + Cmd + \ | Autofill from column before |
| Pages-Specific Shortcuts | |
| ⁴Shift + Cmd + H | Highlight selected text |
| ⁴Tab | Increase indent level of list item |
| ⁴Shift + Tab | Decrease indent level of list item |
| Option + Shift + Cmd + E | Add an EndNote bibliography |
| Option + Cmd + A | Accept change (when change tracking is on) |
| Option + Cmd + R | Reject change (when change tracking is on) |
| ⁵Option + Cmd + B | Add bookmark |
| Shift + Cmd + L | Toggle layout |
| Shift + Cmd + I | Toggle invisibles |
| Shift + Cmd + T | Toggle comments pane |
| Shift + Cmd + W | Toggle word count |
| Control + Cmd + G | Open dialog box for switching to specific page |
| Numbers-Specific Shortcuts | |
| Cmd + Return | Select table from cell selection |
| Shift + Cmd + \ | Show Tab Overview |
| Shift + Cmd + [ | Switch to previous sheet |
| Shift + Cmd + ] | Switch to next sheet |
| Option + Shift + Cmd + [ | Switch to first sheet |
| Option + Shift + Cmd + ] | Switch to last sheet |
| Control + Shift + Cmd + D | Insert current date in selected cell |
| Control + Shift + Cmd + T | Insert current time in selected cell |
| Shift + Cmd + R | Apply sorting rules |
| Option + Cmd + F | Enable filters |
| Cmd + 8 | Collapse selected groups |
| Option + Cmd + 8 | Collapse peer groups |
| Option + Shift + Cmd + 8 | Collapse all groups |
| Cmd + 9 | Expand selected groups |
| Option + Cmd + 9 | Expand peer groups |
| Option + Shift + Cmd + 9 | Expand all groups |
| Keynote-Specific Shortcuts | |
| Cmd + A | Select all object types in object list |
| Shift + Cmd + A | Deselect all object types in object list |
| Cmd + Return | Select table from cell selection |
| Shift + Cmd + N | Insert new slide OR Add new master slide from Master Slides view |
| Shift + Cmd + H | Skip selected slide |
| Shift + Cmd + E | Toggle Master Slides view |
| Shift + Cmd + P | Toggle presenter nodes |
| Shift + Cmd + L | Toggle object list |
| Shift + Cmd + 0 | Zoom to selection |
| Option + Cmd + 0 | Zoom to fit slide |
| Option + Shift + Cmd + 0 | Zoom to fit content (including objects on extended canvas) |
| Option + Cmd + P | Play slideshow |
| Space | Play video during presentation |
| K | Pause or resume video |
| J | Rewind video one frame at a time when paused |
| L | Fast-forward video one frame at a time when paused |
| I | Jump to beginning of video |
| O | Jump to end of video |
| ¹Shortcut is available only when the dictation feature is enabled under System Preferences > Keyboard > Dictation. ²Use shortcut multiple times to select more words. ³Shortcut also works with changes in Pages when change tracking is enabled. ⁴Shortcut does not work in table cells. ⁵Shortcut is not available for Page Layout documents. |
|
Conclusion
I hope you found this guide useful. If you’ve got any questions or comments, don’t hesitate to use the shape below.
User Questions:
- What is Ctrl F for Mac?
On most sites, word processors, and other programs, you’ll use the keyboard shortcut Command + F on a Mac or Control + F on Windows to seek out what you would like. On a Mac computer, the keyboard shortcut is Command + F.
- Which keyboard key’s used for many keyboard shortcuts Mac?
You’ll use the Command, Option, and Control keys to perform most keyboard shortcuts. You will find these keys near the bottom-left corner of your keyboard.
- How do I find hidden windows on my Mac?
Just attend the Dock and click on the appliance icon for the window you mistakenly hid. For example, you mistakenly hid a Safari window. Just attend the Dock, and click on the Safari icon. Instantly your hidden window comes back to view.
- Hold down the choice key (alt) to form your life easier (OS X)
PSA: Hold down the option key (alt) to make your life easier (OS X) from apple
- It was clean, simple, and powerful. Its keyboard shortcuts were intuitive. Apple, I never forgave you for what you probably did to Apple/Claris/AppleWorks.
It was clean, simple, and powerful. Its keyboard shortcuts were intuitive. Apple, I never forgave you for what you did to Apple/Claris/AppleWorks. from apple
