gmail archive

gmail archive

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What Is the Gmail Archive?

Rather than deleting an email and losing it permanently, you’ll prefer to archive it instead. As soon as a message is placed within the Gmail archive, it’s far away from your Inbox and tagged with the label All Mail. These messages remain in your Gmail account and may be retrieved easily at a later time, but within the meantime, they’re out of sight and out of mind.

Sending a message to your Gmail archive is straightforward, such a lot so that some people mistakenly archive emails by clicking or tapping the incorrect option. Still, retrieving archived messages is additionally easy.

Archive Emails on a Desktop Computer

Follow these steps to archive messages in Gmail on a personal computer or browser.

  1. To Archive a message on a computer, access the Gmail interface via an internet browser.
  2. Please select the email or emails you want to archive by clicking their accompanying checkboxes, highlighting each of them.
  3. Select the Archive icon at the highest of the screen, represented by a folder with a down arrow inside it.
  4. The messages are moved, and a confirmation message appears with a link labeled Undo, which reverses the change if you click it.

Archive Emails on an iOS or Android Device

Moving messages into your Archive is even easier on smartphones and tablets when using the Gmail app. Swipe from right to left on a message in your Inbox or another folder, and it’s instantly archived, assuming that your swiping settings haven’t been previously modified.

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To validate your Gmail swiping settings beforehand, take the subsequent steps.


  1. Open Gmail on your Android device.
  2. Select the menu button and choose Settings > General Settings.
  3. Select Default Notification Action.
  4. Confirm that Archive is chosen.


  1. Open the Gmail app on your iOS mobile device and tap the menu icon within the upper-left corner of your Inbox.
  2. Choose Settings > Swipe actions.
  3. Choose Left swipe or Right swipe, if you favor. Both are set to Archive by default, but you’ll have reassigned them.
  4. Confirm that the Archive is checked or check it if needed.

Mute Gmail Messages on a Desktop Computer

In addition to archiving individual emails, Google offers an identical feature with one difference. While messages are still moved to the All Mail repository when muted, they’re not automatically returned to your Inbox when someone replies.

To mute a message on your computer, take the subsequent steps:

  1. First, access the Gmail interface via an internet browser.
  2. Please select the emails you want to mute by clicking their accompanying checkboxes to highlight each of them.
  3. Select the More icon, represented by three vertically-aligned dots located at the highest of the screen.
  4. When the menu appears, select Mute.
  5. A confirmation message displays, letting you recognize that the conversations are muted. Then, select the Undo button to revert the setting.

Mute Gmail Messages on iOS or Android Devices

  1. Open the Gmail app and choose the conversation you would like to mute.
  2. Tap the menu icon, represented by three vertical dots located within the upper-right corner of the screen.
  3. Select Mute within the pop-up menu.

What’s the difference between deleting and archiving emails?

  • Deleting an email sends it to your Trash folder. It’ll remain there for 30 days. After that, it’ll be permanently deleted after this era of your time and may not be retrieved or viewed. 
  • Archiving an email only removes it from your Inbox. It’ll remain so indefinitely, but the action are often undone at any time.

How to delete archived emails in Gmail

If at any point you are feeling such as you do not need the emails you’ve got archived, you’ll delete them easily.

All you’ve got to try to to is:

  • First, find the archived email (s).
  • Then, click the “Delete” icon.

Doing this may move the chosen emails into the Trash folder. Just remember, after 30 days, they’re going to be gone forever with none thanks to getting them back.

How Do You Automatically Archive Emails You’ve Replied to?

Open your Gmail account and appearance for the gear icon within the top right corner. Click thereon and choose “See all settings.”

Search for “Send and Archive” and choose “Show the “Send & Archive” button back .” Then, click “Save changes” at rock bottom of the page.

When you enable this setting, a replacement button will appear once you reply to your emails. Once you click on this new button, it’ll send the reply and automatically archive the previous message for you.

However, Gmail isn’t the sole platform that gives this innovative feature. Other email clients, like Mailbird, also allow you to archive emails in one step when replying to a conversation. Additionally, Mailbird is full of other advanced features which will completely transform your email experience!

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Can Archiving Emails Be Automated?

If you’re receiving dozens to many emails each day, manually archiving them can quickly become a pain. So an answer many businesses choose is automation.

If you’re using Mailbird, email archiving automation is straightforward. 


  1. attend the Mailbird menu within the top left of the most window.
  2. Select “Settings.”
  3. Click the Composing tab
  4. Check or un-check “Send & Archive: Show send & archive button.”

Doing so will make sure that all outgoing emails are automatically archived. Just adjust your setting within the Settings menu, so you receive and archive outgoing emails automatically. This may prevent much time and permit you to archive all of your important communications.

How to unarchive emails in Gmail

Moving archived items back to your Inbox is straightforward. 

  • Find the archived emails using the methods mentioned above.
  • Click the “Move to Inbox” icon.

Doing this may cause the chosen emails to reappear in your Inbox. However, Google will treat them, love, and it would the other email from now on. This suggests you’ll re-archive them and repeat the method if you wish at any time.

Some emails just belong in an archive

Moving your emails from your Inbox to the Gmail archive is one of the simplest strategies for decluttering your Inbox. By archiving all emails that don’t need any longer action, you create it easier to seek out emails that need a reply. Most significantly, archiving emails helps reduce your mental clutter, making your workday more enjoyable.

Archiving emails may be a better solution than deleting them if you ever got to access an old email in the future. You’ll compare archiving an email to completing a task — you read it, answer it, then move it out of your way. Just in case you receive a reply to an archived email, it’ll crop up in your Inbox and remind you to require action.

Last but not least, all businesses should consider archiving their emails for legal and practical reasons.

User Questions:

1.Does Gmail automatically archive emails?

If you’re using Gmail for Mac, you’re processing email faster than within the browser. Still, with a Gmail feature called auto-archive email Gmail will move your older messages to an archive for you. … rather than deleting email after an email and not be ready to access them any longer, you’ll archive them.

2.Where is the Gmail Archive folder?

In Gmail, there’s no folder called Archive. Instead, you’ll find archived emails under All Mail. So step 3: you ought to be ready to see all of your emails. Clicking All Mail will show you both archived emails and, therefore, the ones in your Inbox.

3.Why have my archived emails disappeared?

If you’ve accidentally deleted an email message from Outlook, don’t panic. … The AutoArchive feature in Outlook automatically sends old messages to the Archive folder, which may make it appear that those messages have disappeared to the unsuspecting user.

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how do i find archived emails from GMail

5.Is there no thanks to showing just archived emails?

Is there really no way to show just archived emails? from GMail